Just think: you have the same number of hours in a day as Bill Gates and Beyonce. If they can successfully wear multiple job titles in one day, so can you. We bet they even already do some of the things on this list. Make use of your time in the best way possible with our top 10 tips to increase productivity starting today.

1. Do the worst first

Tackle your biggest and most important task first thing. We know, your AM coffee has barely kicked in we’re saying to dive right in to your most dreaded project? But once you force yourself to get started things will get moving and you’ll feel accomplished before it’s even lunchtime. That momentum will keep you going for the rest of the day.

2. Turn off interruptions

With so many distractions happening around you it can be hard to keep a train of thought or momentum going sometimes. If you can, turn off email alerts and phone ringers temporarily for an hour so you can sit down and really focus on one task at a time.

Turn off interuptions - Airplane Mode

3. Make micro to do lists

Separate a large project into smaller tasks to make it feel more manageable. For ex-ample, when it comes to choosing a menu the smaller tasks might be to ask guests about allergies, call the caterer to book a tasting, and printing out menu cards for each seat. Checking off each smaller task will ensure you don’t forget anything and make you feel more productive.

Micro Lists

4. Take breaks

It might sound counterintuitive but it’s really not. Set a timer for 90 minutes of hard work, and then take a 10-15 minute break when it goes off. (Or any other time breakdown that works best for your attention span.) On your break stand up and stretch, walk around the block, have a snack, grab coffee with a co-worker (and try to talk about non-work things!), or do anything else that will help you pause and recharge for the next task on your to-do list.

Take Breaks

5. Give yourself firm deadlines

Don’t leave room for anything to be done the last minute. By giving yourself strict dead-lines to get things done ahead of the event date you’ll have time to fix any issues that may come up. Instead of looking like a flustered mess on event day, you’ll look cool calm and collected instead. Which is the way it should be.

Firm deadlines

6. Refuel

Yes work is important, and you might feel like you don’t have any more seconds to spare. But nobody wants to deal with you when you’re cranky and hungry. And you can’t work to your full potential when you’re dehydrated or lightheaded due to a lack of lunch anyway. To save time, pack some food from home, or buy one on the way to work so you don’t get caught waiting in long lunch hour lineups. Take twenty minutes to refu-el. Your body, mind, and co-workers will thank you.

Refuel

7. Visual planning

When dealing with multiple deadlines, keep on track by writing tasks down on a large calendar. It’s a large visual reminder of what there is left to get done and can help you prioritize your to do list for the week with just a quick glance.

Visual Planning

8. Cut down on meetings

Do you ever feel like you are in a meeting and all you seem to accomplish is planning to have more meetings? Have a dedicated facilitator of each meeting that sets the agenda so all attendees know what is expected of them, keeps the meeting on point and en-sures each member leaves with actionable items.

Less Meetings

9. Prep for tomorrow

Take a few minutes to prep for the next day. Whether it’s making reminder post-its for the next day, cleaning up your desk area, or packing a homemade lunch, a few minutes prepping the night before can save you from a headache the next day.

Prepare For Tomorrow

10. Use Eventsage

It can be frustrating to sift through hundreds of google results to find trusted venues and suppliers for your event. To save yourself time and lower your stress level use Eventsage.com to find a carefully curated list of solutions to fit your event needs. Eventsage’s intuitive Wizard prompts you to enter relevant details about your event that are then intelligently used to match suppliers to your needs. After selecting your top picks, detailed requests are automatically sent out to vendors for information and avail-ability to help you get the ball rolling on making your event a reality.

Use Eventsage

 

 

Kimberly Rohachuk

Kimberly Rohachuk

Over my career I've had the honor of working on some major events, including the World AIDS Conference in Vancouver, G8 Foreign Ministers meeting, and the Vancouver 2010 Olympics bid delegation to Prague. I’ve also worked with a number of corporate clients all over the world delivering hundreds of events for groups ranging from 50 to 1,500 people.

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